Van Lanschot Kempen processes personal data for many different reasons. Please read on to find out more.
a. Annual and extraordinary general meetings of shareholders
We process personal data related to regular or extraordinary general meetings of Van Lanschot Kempen shareholders, for instance when registering shareholders prior to and for the purpose of voting at such meetings and recording proceedings in minutes. We are permitted to process personal identification details for this purpose as we comply with legal requirements by holding shareholder meetings.
b. Nomination, appointment or reappointment of directors and members of the Statutory, Executive and Supervisory Boards
We process personal data of Van Lanschot Kempen Board and Supervisory Board members related to their nomination, appointment and reappointment, for instance for the purpose of regulatory screening. We are allowed to process these personal identification data and personal details, as this is a legal requirement.
c. Communication with existing and potential shareholders, and other interested parties
We process personal data of existing and potential shareholders in Van Lanschot Kempen in order to be able to communicate with them. We also process personal data of people interested in Van Lanschot Kempen – e.g. journalists – to be able to send them information periodically, such as media and press releases about Van Lanschot Kempen. We are permitted under law to process personal identification data for this purpose, as it is in our legitimate company interest to communicate with such persons. An individual has the right to object, for personal reasons, to us processing personal data based on this interest.
d. Promotion and marketing
Van Lanschot Kempen’s promotion and marketing activities, such as roadshows, mainly aim to reach potential new shareholders and to maintain relations with existing shareholders, by Investor Relations for instance. We are permitted to process personal identification data and electronic identification data for such promotion and marketing activities; we have a company interest in promotion and marketing, as these support Van Lanschot Kempen’s corporate activities. An individual has the right to object, for personal reasons, to us processing personal data based on this interest. There is more on how you can object under ‘8. What you may ask of us regarding your personal data’.
e. Secretarial office for Stichting Administratiekantoor and Stichting Pref C
We process the personal data of the directors of Stichting Administratiekantoor van gewone aandelen A Van Lanschot Kempen and Stichting Preferente aandelen C Van Lanschot Kempen for the purpose of running their secretarial offices. We have a company interest in the smooth operation of both companies, which are independent of Van Lanschot Kempen. An individual has the right to object, for personal reasons, to us processing personal data based on this interest.
f. Complying with legal obligations
We process personal data in order to comply with certain legal obligations. Read on for more information.
- Legal data-keeping requirements
We are legally obliged to keep certain personal data, e.g. personal data included in the annual report, in documentation related to general and extraordinary meetings of shareholders, and documentation on screening directors and Supervisory Board members.
- Disclosure requirements and information requests
We are legally obliged to pass on personal data in our possession to a government body, a tax authority, a regulator or officers of the law, either at our own initiative or on request. The Dutch authorities may subsequently share such personal data provided by us with other domestic or foreign authorities. Foreign legislation may also require us to disclose information to foreign authorities.
g. To ensure the security and integrity of the financial sector and to prevent and counteract fraud
Fraud investigations are another way to ensure the security and integrity of the financial sector, and third parties may be invited to help conduct such investigations, e.g. lawyers or forensic accountants. We are permitted to process personal data for this purpose as we are obliged under law to conduct our business safely and with integrity, and because this is in the legitimate interest of our shareholders, the financial sector, our employees and ourselves as a company.